Executive Assistant

About Smarterise

Smarterise is an energy management company focused on helping its clients better manage their energy. With a combination of industry knowledge, robust optimization techniques, and data analysis know-how, Smarterise builds and implements power strategies to help clients save money on energy.

We are looking to hire an Executive Assistant with excellent writing and administrative skills. As an Executive Assistant, you will be charged with administrative duties and sensitive information. 

Key Skills & Responsibilities

  • Handling basic bookkeeping tasks 

  • Manage executive diaries and arrange their daily schedule 

  • Perform clerical tasks in a well-organized and timely way

  • Prepare meetings and accurately recording minutes from meetings

  • Acting as the point of contact between the executives and internal or external colleagues

  • Prepare reports, memos, invoices, presentations and other documents

  • Follow-up with clients, answering phones and routing calls to the correct person or taking messages

  • Performing office duties that include ordering supplies and managing a records database

  • Maintain processes in places pertaining to the administrative activity of Smarterise

  • Maintain the current filing and database system, retrieving corporate records, documents, reports and looking for ways to improve current systems

  • Using various software, including word processing, spreadsheets, databases, and presentation software


  • 1 – 2 years’ experience

  • Degree in a related quantitative discipline preferred 

  • In-depth understanding of entire MS Office suite

  • Professional level verbal and written communications skills

  • The position is part-time and could be turned into a full-time


  • Competitive compensation package

Interested applicants should forward their CV to reach@smarterise.com, using the job title as the subject of the email.